Privacy Policy

Effective Date: 01/01/2026
Website: https://intrec.in

This Privacy Policy describes how the Institute of Tropical Research, Ecology and Conservation (INTREC) (“INTREC”, “we”, “our”, “us”) collects, uses, processes, stores, and protects personal data when you access or use our website and related services.

INTREC is the data controller of your personal data for purposes described in this Policy.

By accessing or using this website, submitting information, or making purchases, you acknowledge that you have read and agree to this Privacy Policy.

1. Scope of Policy

This Privacy Policy applies to:

Website visitors
Customers purchasing products
Users submitting forms or inquiries
Newsletter subscribers
Workshop or program registrants

2. Personal Information We Collect

2.1 Automatically Collected Information (Device Information)

When you visit our website, we automatically collect certain information, including:

IP address
Browser type and version
Device type
Time zone
Cookie identifiers
Pages visited
Products viewed
Referring websites or search terms
Usage behavior and interaction data

This data is collected through cookies and analytics tools.

2.2 Information You Provide Voluntarily

We may collect personal data you provide directly, including:

Name
Email address
Phone number
Billing and shipping address
City and country
Organization name (if provided)
Order details
Payment transaction references
Messages submitted through forms
Newsletter subscription details

Providing such data is voluntary, but certain features (such as purchases or contact forms) cannot function without required information.

3. Purpose of Data Processing

We process personal data only to the extent necessary for legitimate purposes, including:

Processing and fulfilling orders
Shipping and delivery coordination
Customer communication and support
Payment processing and verification
Sending order confirmations and updates
Responding to inquiries
Sending newsletters (only if subscribed)
Website analytics and performance improvement
Fraud detection and prevention
Legal and regulatory compliance
Tax and accounting requirements

We process only the minimum data necessary for these purposes.

4. Legal Basis for Processing

We process personal data based on one or more of the following grounds:

Performance of a contract (such as fulfilling an order)
Legal obligations (tax, accounting, compliance)
Legitimate business interests
User consent (newsletter, optional cookies)

5. Payments and Financial Data

Payments are processed through secure third-party payment gateways.

INTREC:

Does not store full card numbers
Does not store banking passwords or PINs
Does not directly process card credentials

Payment providers process financial data under their own privacy and security policies.

6. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:

Enable essential site functions
Store user preferences
Measure performance
Analyze traffic
Support marketing efforts

Types include:

Essential cookies (required)
Analytics cookies
Functional cookies
Marketing cookies (where applicable)

You may disable optional cookies through browser settings. Essential cookies remain active for site functionality.

Third-party services embedded on the site may also place cookies.

7. Data Sharing and Disclosure

We do not sell personal data.

We may share limited personal data with trusted third parties strictly for operational purposes:

Payment gateway providers
Shipping and logistics partners
Hosting providers
Analytics providers
Email service providers
Legal and regulatory authorities (when required)

All such parties are expected to process data only for specified purposes and maintain confidentiality.

8. International Data Transfers

If you are located outside India, your data may be processed on servers located in other countries through our technology providers. By using the website, you consent to such transfers where legally permitted.

9. Data Retention

We retain personal data only as long as necessary for:

Order fulfillment
Legal compliance
Accounting and tax records
Dispute resolution
Fraud prevention

After required retention periods, data is securely deleted or anonymized.

10. Your Data Rights

Depending on applicable law, you may have the right to:

Access your personal data
Correct inaccurate data
Request deletion
Restrict processing
Object to processing
Request data portability
Withdraw consent (where processing is consent-based)

Requests may be submitted to: intrectvm@gmail.com

11. European Resident Rights

If you are located in the European Economic Area (EEA), you have rights including:

Right to be informed
Right of access
Right to rectification
Right to erasure
Right to restrict processing
Right to data portability
Right to object
Rights regarding automated decision-making

We process EEA data under contract necessity and legitimate interest grounds.

12. Links to Other Websites

Our website may contain links to third-party websites not controlled by INTREC. We are not responsible for their privacy practices. Users should review their policies separately.

13. Information Security

We implement reasonable:

Technical safeguards
Administrative safeguards
Physical safeguards

to protect personal data from unauthorized access, misuse, or disclosure.

However, no internet transmission method is completely secure. Use of the website is at your own risk.

14. Legal Disclosure

We may disclose personal data if required:

By law or legal process
To comply with government requests
To enforce our rights
To investigate fraud
To protect safety and security

15. Children’s Privacy

This website is not directed toward children under 18. We do not knowingly collect personal data from minors.

16. Policy Acceptance

By using this website, submitting data, or making purchases, you acknowledge and agree to this Privacy Policy.

17. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Updated versions will be posted with a revised effective date. Continued use of the website constitutes acceptance of changes.

18. Contact Information

For privacy-related inquiries or data rights requests:

Institute of Tropical Research, Ecology and Conservation (INTREC)
Website: https://intrec.in
Email: intrectvm@gmail.com